Payroll Operations Coordinator

About the Role

As a Payroll Operations Coordinator, you will support payroll and finance operations across our international organisation. Your work will ensure efficient, accurate, and compliant processing for multiple countries, including Spain, France, Italy, the UK, the US, Germany, Switzerland, and Denmark. You will also contribute to broader finance operations such as reconciliations, month‑end closing, and continuous improvement initiatives.

Responsibilities

• Support day‑to‑day payroll operations across multiple countries in collaboration with the Payroll Specialist and external payroll providers.
• Resolve payroll‑related queries from employees regarding salaries, holidays, pensions, benefits, and tax deductions.
• Support payroll reconciliations and preparation of payroll‑related journal entries.
• Maintain accurate attendance and absence data in collaboration with HR.
• Assist with month‑end and year‑end closing activities, including balance sheet reconciliations and resolution of reconciling items.
• Assist with MasterCard (MC) and Accounts Payable (AP) reconciliations, and other finance reconciliation activities.
• Contribute to process improvements, standardisation initiatives, and finance projects to improve efficiency across the team.
• Provide operational support to the Finance team for ad‑hoc tasks and cross‑functional initiatives as required.

Qualifications

• 2–3 years of experience in payroll, finance operations, or a similar role.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience working with external payroll providers; experience in an international or multi‑country environment is an advantage.
• Experience with month‑end activities, reconciliations, and general finance operations considered a plus.
• Strong attention to detail with a structured and process‑oriented mindset.
• Proactive approach to continuous learning and improvement.
• Ability to work independently while collaborating effectively within an international team.
• Strong problem‑solving skills and ability to communicate clearly with different stakeholders.
• Ability to work with deadlines while maintaining a high level of accuracy and quality.
• Strong communication skills and a service‑oriented mindset.

Location

This position is offered in Spain.

About BASE life science

With headquarters in Denmark and offices across Europe and the United States, we support clients globally. We work closely with our customers to identify, develop, and implement initiatives that drive growth, efficiency, and meaningful change. Through partnerships with leading solution providers such as Veeva, Salesforce, IQVIA, Benchling, and MediSpend, we help our clients unlock the full potential of modern technologies.

Why join BASE life science

At BASE, you work on meaningful, complex challenges at the intersection of technology, science, and business. We provide a collaborative, high‑performing environment that encourages ambition, execution, trust, and openness.

Benefits

• Flexible ways of working built on trust, autonomy, and balance.
• Continuous learning and professional development throughout your career.
• A modern work set‑up with the tools and equipment needed to do great work.
• The opportunity to work on challenges that make a meaningful difference for patients and health‑care systems worldwide.

At BASE life science we value diverse backgrounds, experiences, and perspectives. Employment decisions are based solely on qualifications, merit, and business needs.

By submitting your application, you consent to the processing of your personal data by BASE life science for the purposes of recruitment and selection. This includes the collection, storage, and use of your personal data as outlined in our Privacy Policy.