HR Onboarding Process Specialist with Italian

We are currently looking for HR Onboarding Process Specialist with Italian (M/F) to join an international HR organization in Łódź.

Key Activities

handling complex cases related to workforce administration, onboarding, leave, time management and employee data,

verifying individual and bulk data changes, employment contracts, employee files and related notifications,

investigating data discrepancies and coordinating corrective updates across HR systems,

coordinating leave management vendors, return-to-work processes and local case administration,

managing approved onboarding and exit surveys and preparing employee experience reports,

consolidating time administration data and maintaining operational process documentation,

analyzing workforce and operational data, preparing regular and ad hoc reports and identifying improvement opportunities,

supporting and coaching associates, maintaining SOPs and monitoring case quality, service levels and recurring issues,

escalating non-standard and legally sensitive cases.

Requirements for the role

1–4 years of experience in HR operations, including complex employee lifecycle transactions, quality checks, case resolution or reporting,

graduate degree or equivalent practical experience, preferably in HR, business or analytics,

strong knowledge of workforce administration, onboarding, leave management and time processes,

proficiency in SAP SuccessFactors/HCM, relevant SuccessFactors modules, HR4You (ServiceNow HRSD), Microsoft Office and reporting tools,

experience with bulk data changes, data audits, complex case handling and operational reporting,

knowledge of employee data privacy, approval controls and downstream payroll impacts,

ability to coach associates and coordinate local or regional requirements,

fluency in Italian and English at C1 level or above - essential for client communication.

semi-annual performance bonus,

employee referral bonus program,

career development opportunities through internal mobility and online or on-site training,

access to a self-learning platform and domain-specific, soft skills and technical training,

opportunity to use French on a daily basis,

private medical care through Medicover, with the option to extend coverage to family members,

Multisport card reimbursement or points on the MyBenefit platform,

attractive group insurance,

access to a well-being platform, including free psychologist consultations,

no probationary period,

company-provided IT equipment,

social fund benefits and bonuses,

opportunities to participate in charity, sports and well-being events,

hybrid work model (2 days per week in the office).