Compliance Administrator

Compliance Admin / PPM Coordinator

Facilities Management 

Bristol

£28,000 - £32,000 + Benefits

Are you an experienced Compliance Administrator, PPM Coordinator, Maintenance Administrator or Facilities Coordinator looking for a new opportunity?

We are working with a growing Facilities Management provider who is looking for a PPM Coordinator to join their Bristol-based team.

You'll be responsible for planning, coordinating and monitoring planned preventative maintenance across a range of commercial contracts, working closely with engineers, subcontractors, clients and suppliers to ensure works are completed on time and to the required standards.

The Role

Plan and schedule daily, weekly, monthly and annual PPM activities

Coordinate engineers, subcontractors and specialist contractors

Manage and maintain PPM schedules, ensuring works are allocated and completed on time

Monitor outstanding and overdue works and follow up where required

Review engineer reports, job sheets and service records

Update maintenance records using simPRO and CAFM systems

Coordinate site access for engineers and contractors

Monitor statutory and compliance-related maintenance

Coordinate specialist contractors across HVAC, electrical, fire systems, lifts, water hygiene and other building services

Liaise with clients, Facilities Managers, engineers, suppliers and subcontractors

Produce monthly PPM and compliance reports

Support audits and maintain accurate certification and maintenance records

Assist with the mobilisation of new contracts, asset registers and PPM schedules

Prepare quotes for planned maintenance and PPM works What We're Looking For

Previous experience in Facilities Management, PPM coordination, maintenance administration or CAFM

Good understanding of PPM and building services

Experience coordinating engineers, contractors or subcontractors

Experience using CAFM systems

Strong organisational and scheduling skills

Good attention to detail and record-keeping

Good knowledge of Microsoft Excel, Word and Outlook

Ability to manage multiple sites, engineers and deadlines

Strong communication and customer service skills

Ability to identify and escalate overdue or non-compliant works If you're looking for a stable opportunity within a growing Facilities Management business, with the chance to play an important role in coordinating a busy maintenance operation, APPLY NOW or get in touch with Gary Cornes for a confidential chat

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